Financial and Accounting Support

• Assisting the CFO in managing daily financial operations and maintaining accurate financial records.
• Directly overseeing all accounts payable processes, including reviewing postings and ensuring timely payments are issued.
• Performing weekly reconciliations of all payroll-related General Ledger accounts
• Performing monthly reconciliations of all insurance and truck loan General Ledger accounts, such as GM Financial accounts and workers' compensation accounts.
• Monitoring fixed asset accounts and ensuring proper categorization and reporting.
• Completing and recording daily deposits, ACH transactions, and maintaining financial documentation.

Administrative and Reporting Tasks

• Preparing and maintaining spreadsheets, including stock billing and expense tracking.
• Printing checks and ensuring proper distribution.
• Monitoring the WIP (Work in Progress) report, providing weekly updates to the Project Managers, and alerting the appropriate level of the company when jobs require immediate attention or action.
• Supporting the CFO with financial reporting, analysis, and special projects as required.

Union Reporting

• Prepare monthly reports using the provided template/platform required by each IBEW Local Union for the areas the company worked in.
• Calculate, reconcile, and verify all union dues, fringe benefit contributions, and benefit payments for accuracy prior to submission.
• Submit all union reports and payments to the CFO for review and approval prior to remittance.
• Ensure all union remittances, including dues, fringes, and benefits, are submitted to the appropriate IBEW Local Union in accordance with collective bargaining agreements and prior to required due dates.
• Scan and upload all supporting documentation, reports, approvals, and payment confirmations into the appropriate Microsoft Teams folder in accordance with company record-retention procedures.
• Maintain organized documentation of all submitted reports, payments, and supporting payroll records for audit purposes.

Fleet and Asset Management

• Coordinating truck maintenance tasks, including obtaining insurance, renewing registrations, and managing fleet cards.
• Tracking and updating vehicle expenses and ensuring compliance with company policies.
• Monitoring the fleet fuel expenses and reporting on any suspicious charges or variances.

Credit Card and Expense Management

• Managing cardholder credit card entries and reconciling statements.
• Ensuring all expenditures align with company policies and reporting any discrepancies.

General Support and Collaboration

• Providing administrative assistance to the CFO and other accounting team members as needed.
• Collaborating with internal teams to ensure smooth financial operations and adherence to deadlines.
• Maintaining confidentiality and accuracy in handling sensitive financial information.

Other Duties as Assigned

• Perform additional tasks needed to support the team and company objectives, adapting as the company evolves.

Accounting Degree required

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person

Copeland Electric is an Equal Opportunity Employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status. Our company is committed to maintaining a respectful, professional, and inclusive work environment across all offices and job sites where every employee is treated with dignity and respect.