About Us:

Job Summary
We are seeking a dynamic and organized Receptionist to be the welcoming face of our organization. In this vital role, you will manage front desk operations, handle multi-line phone systems, and provide exceptional customer service to visitors, clients, and staff. Your proactive approach and excellent organizational skills will ensure smooth office management and a positive first impression for everyone who walks through our doors. This paid position offers an exciting opportunity to develop your administrative expertise in a vibrant, team-oriented environment.

Front Desk & Communication

· Answer incoming phone calls, direct calls to appropriate personnel, and take accurate messages when necessary.

· Greet visitors, clients, vendors, and applicants in a professional and welcoming manner.

· Maintain front office organization and ensure reception areas remain presentable.

Administrative & Accounts Payable Support

· Attach Accounts Payable (AP) invoices to transactions in Foundation.

· Scan and file all AP transactions according to company filing procedures.

· Maintain organized electronic and physical filing systems for financial and administrative documentation.

Office Operations Support

· Order, track, and maintain inventory of office supplies to ensure adequate stock levels.

· Create panel schedules as requested by project or service teams.

· Maintain and update the Employee Location classification count spreadsheet.

· Create job folders for all newly awarded projects using the company’s standard naming convention and folder structure to ensure proper document organization and accessibility.

· Print out applications/resumes as we receive them & file them in that Applications Folder by their last name.

Service & Onboarding Support

· Assist with receiving service calls and supporting service dispatch scheduling.

· Coordinate information flow between office staff and field personnel as needed.

· Assist with employee onboarding activities within hrHQ, including data entry and documentation coordination.

· Support administrative onboarding processes to ensure new hires are properly set up.

Other Duties as Assigned

· Perform additional tasks needed to support the team and company objectives, adapting as the company evolves.

Copeland Electric is an Equal Opportunity Employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status. Our company is committed to maintaining a respectful, professional, and inclusive work environment across all offices and job sites where every employee is treated with dignity and respect.

Benefits:

Dental insurance
Health insurance
Paid time off
Vision insurance

Work Location: In person

Copeland Electric is an Equal Opportunity Employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status. Our company is committed to maintaining a respectful, professional, and inclusive work environment across all offices and job sites where every employee is treated with dignity and respect.
Benefits:

 

Dental insurance
Health insurance
Vision insurance

Work Location: In person