Financial and Accounting Support

• Assisting the CFO in managing daily financial operations and maintaining accurate financial records.
• Directly overseeing all accounts payable processes, including reviewing postings and ensuring timely payments are issued.
• Performing weekly reconciliations of all payroll-related General Ledger accounts
• Performing monthly reconciliations of all insurance and truck loan General Ledger accounts, such as GM Financial accounts and workers' compensation accounts.
• Monitoring fixed asset accounts and ensuring proper categorization and reporting.
• Completing and recording daily deposits, ACH transactions, and maintaining financial documentation.

Administrative and Reporting Tasks

• Preparing and maintaining spreadsheets, including stock billing and expense tracking.
• Printing checks and ensuring proper distribution.
• Monitoring the WIP (Work in Progress) report, providing weekly updates to the Project Managers, and alerting the appropriate level of the company when jobs require immediate attention or action.
• Supporting the CFO with financial reporting, analysis, and special projects as required.

Union Reporting

• Prepare monthly reports using the provided template/platform required by each IBEW Local Union for the areas the company worked in.
• Calculate, reconcile, and verify all union dues, fringe benefit contributions, and benefit payments for accuracy prior to submission.
• Submit all union reports and payments to the CFO for review and approval prior to remittance.
• Ensure all union remittances, including dues, fringes, and benefits, are submitted to the appropriate IBEW Local Union in accordance with collective bargaining agreements and prior to required due dates.
• Scan and upload all supporting documentation, reports, approvals, and payment confirmations into the appropriate Microsoft Teams folder in accordance with company record-retention procedures.
• Maintain organized documentation of all submitted reports, payments, and supporting payroll records for audit purposes.

Fleet and Asset Management

• Coordinating truck maintenance tasks, including obtaining insurance, renewing registrations, and managing fleet cards.
• Tracking and updating vehicle expenses and ensuring compliance with company policies.
• Monitoring the fleet fuel expenses and reporting on any suspicious charges or variances.

Credit Card and Expense Management

• Managing cardholder credit card entries and reconciling statements.
• Ensuring all expenditures align with company policies and reporting any discrepancies.

General Support and Collaboration

• Providing administrative assistance to the CFO and other accounting team members as needed.
• Collaborating with internal teams to ensure smooth financial operations and adherence to deadlines.
• Maintaining confidentiality and accuracy in handling sensitive financial information.

Other Duties as Assigned

• Perform additional tasks needed to support the team and company objectives, adapting as the company evolves.

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person